Blog

Canon unveils new range of Pixma Inkjet printers

Nov 5, 2018 8:56:00 AM by Valley Office Systems posted in Digital Imaging,

Canon,

Color Printing,

Printers & Copiers,

Scanning,

Document Management

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Canon's newest update to their Pixma range brings some major upgrades to the line, including Amazon Alexa compatibility, seamless wireless connectivity, and high quality photo printing with six individual inks. Capable of printing at speeds of 15 pages per minute (B+W),  and 10 pages per minute (color). 

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Are Your Files Digital Yet?

Aug 27, 2018 7:30:00 AM by Alex Cooper posted in Data Recovery,

Document Management,

IT Management

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Electronic file storage is rapidly becoming the norm in almost every industry. If your business is still using hard copies, you could be wasting hundreds, if not thousands of dollars per year on filing and labor costs. Digitizing your files is the easiest way to bring your business into the 21st century, and keep better track of your information. Digital files can be shared and edited more quickly, require less physical space, and technological advances are making digital storage increasingly affordable. Click the link below to find out more about our document management systems! 

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Understanding the Cloud

Aug 13, 2018 7:23:00 AM by Alex Cooper posted in Web Services,

Data Recovery,

IT Management,

Document Management

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What is the Cloud? How does it work? Is it right for your business? All of these questions plague small businesses. Both by those who are growing and looking to increase productivity and scale well, and those who are looking to save money, get themselves off the ground, and just get more tech savvy in the modern age. 

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Why Fax is Still Relevant

Jul 30, 2018 8:09:00 AM by Valley Office Systems posted in Scanning,

Document Management,

Managed Print Services,

Security

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The fax machine. Everyone's heard of it, but it's increasingly fallen out of vogue with a new generation of employees entering the workforce. While younger workers are moving increasingly towards electronic communication for mail, financial information, and sensitive information, faxing still remains a safe, secure way to exchange information from afar. Below are some of our favorite reasons to still use fax machines. 

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Avoiding Disaster with Digital Document Management

Sep 25, 2017 7:26:00 AM by Valley Office Systems posted in Document Management

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Preparing for disaster is one of the most important things a business can do. No matter how productive the workdays are or how efficient the office is, one incident can still jeopardize the stability of the entire company if crucial info is lost. Issues that can put an indefinite stop to your operations include:

  • Technological failure
  • Security penetration
  • System malfunctions
  • Natural disasters
As a result, it is vital for businesses to improve the security, backup, and reliability of their sensitive documents–not only to protect their longevity but also to avoid extra expenses and a loss in customer satisfaction.
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Improve Disaster Security with Document Management

Jan 19, 2017 5:07:00 PM by Valley Office Systems posted in Document Management

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Preparing for disaster is one of the most important things a business can do. No matter how productive the workdays are or how efficient the office is, one incident can still jeopardize the stability of the entire company if crucial info is lost. Issues that can put an indefinite stop to your operations include:

  • Technological failure
  • Security penetration
  • System malfunctions
  • Natural disasters
As a result, it is vital for businesses to improve the security, backup, and reliability of their sensitive documents–not only to protect their longevity but also to avoid more expenses and a blow to customer satisfaction.
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Document Management: Declutter Your Office for 2017

Jan 12, 2017 2:00:00 PM by Howard Hansen posted in Document Management

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If one of your resolutions for 2017 is to declutter, you are not alone. Many offices are overwhelmed by paper clutter and unsure where to start their conquest to reduce paper chaos and waste. 

With the right tools and a little know-how, you'll be digging out of your paper pile in no time.

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Document Management: Salvaging the Wasted Motions

Nov 9, 2016 3:27:00 PM by Valley Office Systems posted in Document Management

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Time-consuming tasks can quickly become so a part of your day that you don't think about the inefficiency of them. Wasted motions can be taken for granted when repeated often enough. Let's look at some of them and snap to attention toward the solution for this waste of time.

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Choose Your Document Management Software Carefully

May 10, 2016 11:41:00 AM by Valley Office Systems posted in Document Management

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The central purpose of document management software is to improve productivity, cut operating costs, and enhance security. The best document management software does all of the above and delivers a satisfying return on investment in a relatively short amount of time.

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Get it Under Control with Document Management

Apr 28, 2016 9:00:00 AM by Valley Office Systems posted in Document Management

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Every day in the office, you're posed with the challenge of working with other people. It's essential to any successful business. Collaborate, help each other, work together! But how can you do that effectively when projects run amuck with ten different version, one floating on a desktop, eight others being sent back and forth via email, and one completely updated, correct document that is nowhere to be found?

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