Printing costs are already too high for many companies, and it's an even worse rub when your machines don't function well and you're paying for downtime. It's not uncommon for businesses to find that printing costs are as high as their monthly rent, and yet, it's rare that executives take the time to work out exactly how to lower and control these costs. Many assume these costs are unchangeable: a necessary evil of the workplace.
We're here to tell you that there are ways to curb your printing costs and maximize your print environment uptime. Here are a few of our favorites.
Maximize Uptime With These Tips
With the help of your IT department and a managed print services provider, these tips will get you well on your way to a fully optimized print environment.
1. Keep It Simple
Sometimes, we assume that a problem is more complicated than it is; your print environment can be a prime example. You might be experiencing downtime because of underlying operating issues like irregular supply ordering, lack of employee training, and problems running your machines. If your employees don't know how to reload toner and are always out of paper, your downtime problems will cost you money.
2. Make Printing an IT Priority
Too often, IT departments are too busy with business-critical roll outs and initiatives to give much thought to printing. But since printing is a part of the office every day, it's a problem to ignore it. This is how companies end up with print driver issues, malfunctioning machinery, and frustrated employees. If your IT department is too busy to make your print environment a priority, consider using managed print services.
3. Don't Skip Routine Maintenance
Your printers should be taken care of regularly. Just like you have to put oil in your car, you have to perform routine maintenance to keep your machines running properly. Have your IT department maintain records of repairs, parts replacements, and maintenance on your printers and copiers.
Stop the madness! Implement these simple print solutions in your own company and discover how smoothly your business can run.