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Print Management Software—5 Can't-Miss Benefits

May 12, 2016 9:00:00 AM by Valley Office Systems

Benefits of Print Management

Managing your print infrastructures—from devices to printing supplies—can be time-consuming and frustrating. Print management software can help your organization streamline the entire process. Here's how:

Core Advantages

Gain visibility into your current annual print spend and find out how to bring costs under control with these print management software capabilities:

1. Assessment

There's no way to reduce what you can't measure. Print management software offers assessment solutions like the following:

  • Print volume analysis.
  • Physical auditing of your devices.
  • Optimized planning for improved workflows through device placement and distribution.

2. Daily Management

Print management software provides day-to-day oversight of your devices and print environment.

  • Automated print queue control to keep projects moving forward.
  • Alerts when your devices require maintenance, updates, or advanced troubleshooting to deal with issues.
  • Automated replenishment of consumables.

3. Workflow Solutions

Print management software can turn paper-intensive processes into streamlined digital workflows. Automating repetitive daily procedures, both paper-based and electronic, helps your staff members perform their duties faster and with fewer errors.

4. Improved Security

Security breaches during printing is an ongoing concern. Employees routinely report seeing confidential correspondence, salary information, and other sensitive data on documents left lying in print trays.

Print management software addresses these and other vulnerabilities with secure Print Release capabilities. Prevent sensitive documents from releasing prematurely to print trays to keep your company's information safe.

5. Track Printing

Tracking print volumes across your organization.

  • Recover costs.
  • Improve client chargeback capabilities.
  • Impose limits and control who uses features like color printing.

Ready to Reduce Costs?

From administrative costs to wasteful printing habits, print management software can deliver cost savings across your organization.

  • Find out your true cost-per-page.
  • Collect valuable real-time print data.
  • Optimize your fleet for improved workflows.
  • Discover the true cost of ownership for each of your printers.
  • Error and history reports deliver valuable information to improve fleet management.
  • Easy-to-use web interfaces deliver visibility to help staff members and IT teams do their jobs more efficiently.
  • Free up your IT staff to focus on core business objectives and training.

To find out more about print management software from Valley Office Systems, contact us today!

Topics: Managed Print Services

Valley Office Systems

Written by Valley Office Systems

In business since 1974, Valley Office Systems is an Idaho-based office equipment dealer offering Ricoh, Sharp, Kyocera, and HP equipment, along with support, managed print services and document management solutions.