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Improve Disaster Security with Document Management

Jan 19, 2017 5:07:00 PM by Valley Office Systems

Document management and disaster security

Preparing for disaster is one of the most important things a business can do. No matter how productive the workdays are or how efficient the office is, one incident can still jeopardize the stability of the entire company if crucial info is lost. Issues that can put an indefinite stop to your operations include:

  • Technological failure
  • Security penetration
  • System malfunctions
  • Natural disasters
As a result, it is vital for businesses to improve the security, backup, and reliability of their sensitive documents–not only to protect their longevity but also to avoid more expenses and a blow to customer satisfaction.

Document Management

Document management involves the transition from physical files to digital documents. Minimizing the unnecessary use of paper and ink, document management solutions can help businesses of every shape and size save money, space, and time.

However, they offer you even more benefits. Organizing documents in a digital environment is quick and painless; it guarantees that you can locate and retrieve information easily. Digital files also have the added protection of technological security. When faced with natural disasters or other possible incidents, this can be invaluable.

Protect Sensitive Documents

With document management, your most sensitive files and information will stay safe–whether in the midst of a large-scale disaster or on an average workday.

  • Security. Technology has opened many doors in terms of security and protection. With document management, your most crucial files will benefit from the most advanced tech. Document management lets you apply a variety of security measures in order to give the best possible protection, all while leaving you in charge.
  • Backup. Having a dependable backup for paper files can be difficult. Document management makes the backup process easy, convenient, and efficient. Even in the midst of a disaster that ruins paper files, your digital documents will stay safe and at your disposal when you're ready to continue doing business.
  • Organization. Document management can greatly improve recovery time after an incident. No more scrambling to see which documents have been lost or completely destroyed–document management helps you find and share files with just a few clicks of a mouse.

Looking to protect your company’s most sensitive documents with Document Management? Contact us today!

Topics: Document Management

Valley Office Systems

Written by Valley Office Systems

In business since 1974, Valley Office Systems is an Idaho-based office equipment dealer offering Ricoh, Sharp, Kyocera, and HP equipment, along with support, managed print services and document management solutions.