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Document Management: Salvaging the Wasted Motions

Nov 9, 2016 3:27:00 PM by Valley Office Systems

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Time-consuming tasks can quickly become so a part of your day that you don't think about the inefficiency of them. Wasted motions can be taken for granted when repeated often enough. Let's look at some of them and snap to attention toward the solution for this waste of time.

Searching for Files

When a customer calls or an impromptu business pops up, you're faced with needing to find a file on double-time. Even if there isn't a time crunch, wading through file cabinets is no cakewalk. Solution? Document management is a software that organizes, stores, manages and tracks documents. One of its features includes an instant-search ability. You can immediately sift through your digital documents and land on the right one within seconds.

Dealing with Stuffed Space

Physical storage is costly and ever-expanding. You may have just assumed that that's the way it had to be. However, digital file libraries relieve the need for all these bulky files cabinets, boxes, and other storage containers. You won't have to move them around, clean them or even look at them.

Recreating Content

When a file gets misplaced, lost, thrown out or destroyed, you may heave a sigh and then go back to the drawing board. You hope you can come up with the same quality content that you had before, repeating the research and carving out the time.

Again, the solution manifests itself in the form of document management. With document management, you have a reliable back-up system and recovery plan. Files are securely stored and ready for collaboration at a moment's notice. File sharing is made easy via electronic channels like email. All employees can edit and view the same document.

 Stop wasting time and resources. Move your documents from filing cabinets to the cloud. 

Topics: Document Management

Valley Office Systems

Written by Valley Office Systems

In business since 1974, Valley Office Systems is an Idaho-based office equipment dealer offering Ricoh, Sharp, Kyocera, and HP equipment, along with support, managed print services and document management solutions.