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Document Management and its Copious Benefits

Apr 14, 2016 9:00:00 AM by Howard Hansen

Benefits of Document Management

The benefits associated with document management are, to say the least, extensive. Are you feeling stressed for time, even now, as you read this sentence? Perhaps if you had document management, you wouldn't feel that way. To ease your current state of mind, let's take a look at the extensions document management might add to your business.

Organization

There are some people who have, over the course of time, absolutely mastered the art of knowing where a file or single piece of paper is at the drop of a hat. But, similar to having the best sock hop on the dance floor, this isn't a terribly needed skill anymore. Thanks to document management, your files, folders, and projects are easily organized. They're all in a logical location which could, in theory, be found and accessed by your coworkers who needs to find that report you just uploaded; they won't even have to ask you where you put it.

Time

In the same way as music has sped up considerably, so has the office's pace. Filing a stack of 25 folders simply isn't practical anymore. Document management means that as you go, you simply add documents to their designated folders, and you're done. No wheeling down the hall the dreaded filing room.

Money

First off, there's the age-old saying that 'time is money.' Second, paper, toner, ink, and printer repairs all have something in common, that being that they cost money. Imagine the savings you would get to enjoy if you didn't have to print every memo, intake form, photo, etc.!

The Environment

We've reached an era where ignoring your carbon footprint not only looked down upon; it isn't practical. Employing document management has a natural byproduct of reducing your company's carbon footprint. It's a win-win situation.

If you'd like to know more about document management, give us a call!

Topics: Document Management

Howard Hansen

Written by Howard Hansen